Meeting Minutes 06-08-08

Announcements/Accomplishments
  • Rose Acres getting horses; will need help putting posts and fence up
  • Name and device forms have been sent in to Compass Herald
  • Four authorizations at TOC: Brynjolfr, Aerondel, Sigvaldr, and Comgall
  • Second edition of Tradewinds out; will becoming bimonthly
  • Archery range at Gav’s house under construction; still in need of hay bails, arrow catch
  • Upcoming events: July 6 Art in the Park (Wynandramere), July 10-13 W.W.
Coronation
  • Gav emailed Her Grace Fina re: formal proposal bid for coronation and was told that, although Prince Raito and Princess Aesa have chosen our land already we still need to send a brief proposal to be presented to Stallari Council
  • Location still not set: Princess would prefer an indoor site, does not care if it is wet or dry
  • Location possibilities:
    1. Masonic Lodge: full kitchen and dining, large open area and balcony for viewing, but not handicapped accessible (options do exist to remedy this)
    2. Memorial Hall: seats 1200, handicapped accessible, no kitchen
    3. American Indian Resource Center: seats 125, separate charge for using other rooms, full use of kitchen will require somebody licensed in MN for food handling
  • Ennion raised a good question: If we are serving food do we need to have a license from the City to sell the food? (Feast will have a price attached – unanimous decision.)
  • Vilku Urvas (Gav and Malhora attended their meeting) voted to offer Shire help with Coronation as well as to extend a $600 line of credit to Orlova Dolina.
  • Keranadl and Adam lived in Japan for 5 years; she is willing to cook/help cook feast
Established committees with leads/potential leads
  • Decoration coordinator: Arnlief
  • Food coordinator: Keranadl, Arnlief (help), Vincent (help)
  • Security coordinator: Evan (proposed)
  • Competitions coordinators: Brynjolfr (heavy fighting), Aerondel (archery), Svana (A&S)
  • Set-up, clean-up, servers: pick closer to time
  • Gate control coordinators: Malhora, Gav, and Evan (team work by royal liaison/chatelaine, autocrat, and security coordinator (?), respectively)
  • Gifts coordinator: Malhora
Other services
  • Autocrat: Gav
  • Royal Liaison: Malhora
  • Herald: Ennion
  • Lodging: Adorabelle
  • Feastocrat: Keranadl